How to Write a Resignation Letter

So you are thinking of moving on. You don’t want to stick with one job, you got better opportunities, and you just want to jump-in into the new position. But you are still working at your old organization. You can’t quit your job verbally; you have to follow some procedures. You have to submit an official document to the relevant authorities. Submit your letter two weeks ago before leaving the job.

Here are some steps which will help you to write a resignation letter.

Your position

Just mention the position you are working at and the effective date you want to stop working with the company. Share some reasons for leaving but keep them simple.

Letter date

Write the date of submission of the letter on the top left line above the address.

Contact information

Write company name and address on the letter. Provide your right contact information also so the company will keep in touch with you in the future.

Thank you

Next, it’s a good gesture to thank your employer for giving you an opportunity. Describe some key lessons you learned from your designation. Mention the moments you enjoyed there. Remember one thing, leaving things on a good note will leave a positive impression. In the future, you may need these people for reference.

Wrap up

Ensure the company that you have done all the assigning duties. State that you have made all the possible efforts in training new staff. Also, mention your last date of employment. Offer help to the company during the transition period.

Avoid complains

A resignation letter is not the right place to complain to the company. Avoid the critiques related to the company or the co-worker. Don’t complain.


Provide some specific reasons or circumstances for leaving the job. Because it will leave an impact on the company’s reputation also. You can also mention the new opportunity to avail at a new place. Mention that you are resigning due to family issues, batter opportunity, and relocation.


In the final take-off, make a hard copy of the letter and write down your signature.

Final take-off

Follow all the instructions given, take a print, sign it, and place it on the right person’s table. In a final take-off state that “I hope to keep in touch with the company and may the company flourish and continue its success path.

If you can’t do it on your own, hire a professional resignation letter and make all the difference in your job application.  Book an appointment and get started.

Best of luck in your new position.

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